Privacy Notice

RMT Labs is committed to protecting the privacy of job applicants and website users. This privacy notice explains how we collect, use and store your personal data during the recruitment process, data which is used also on our website (www.rmt-labs.com) and our Social Media pages.

What is Personal Data?

Personal data, or personal information, is any information that can be used to identify you as an individual. This excludes anonymous data, where your identity has been removed. This notice explains how we use your data and your rights.

How We Collect and Use Your Data

This section explains how we collect and use your data, and the legal reasons behind it.
We collect your data in a few ways:

• Directly from you: You might provide your contact details, financial information, or other personal data by filling out forms, contacting us by email or phone, or subscribing to our newsletter.
• Automatically: When you visit our website, we may collect technical data about your device and browsing activity using cookies and similar technologies.
• Third parties: In some cases, we may receive personal data about you from trusted third-party sources. We'll always detail these sources in this policy.

What Information Do We Collect?

We collect data you provide when you contact us or use our services, including:

• Contact details (name, address, email, phone number, country)
• Qualifications, skills, and work experience
• Salary expectations and benefits information
• Disability status (to make reasonable adjustments)
• Proof of work eligibility (for successful applicants)
• Diversity monitoring data (optional, anonymised after 4 years)

Why Do We Process Your Data?

Your consent is one of the legal reasons we may process your data. However, it's not the only one. We rely on different legal bases depending on the specific situation. For example, we might need to process your data to fulfil a contract with you or comply with a legal obligation. We'll always strive to be transparent about the legal basis for processing your data. We process your data for several reasons:

• To assess your suitability for a position (contractual obligation)
• To comply with legal requirements (e.g., work eligibility checks)
• To improve our recruitment diversity (legitimate interest)
• To defend against legal claims (legitimate interest)

Special categories of data (e.g., disability status) are processed only with your consent. If your application is unsuccessful, we may ask your consent to keep your data on file for future opportunities (maximum 12 months). You can withdraw consent at any time.

Who Has Access to Your Data?

Your data is shared internally with HR personnel, interviewers, hiring managers, social media administrators, and IT staff (if needed for their roles). We won't share your data with third-parties unless you get a job offer (e.g., references).

How Do We Protect Your Data?

We have security measures in place to protect your data from unauthorised access, loss, misuse, or disclosure.

How Long Do We Keep Your Data?

Unsuccessful applications: data is deleted after 6 months (or after you withdraw consent). Successful applications: your data is transferred to your employee file and managed under a separate privacy notice.

Your Consent

When you provide your personal information through our website or subscribe to our newsletter, you're giving us your freely given and informed consent to process your data. We use your data to provide our services, respond to your requests, and improve our website and Social Media pages.

Social Media Disclaimer

We participate on various social media platforms. However, please be aware of the following:

• Platform Policies Apply: All communication and activity on our social media pages are subject to the terms and privacy policies of those specific platforms.
• Social Media Savvy: Use social media wisely and be cautious about sharing personal information.
• We Protect Your Privacy: We will never ask for sensitive information on social media. For private discussions, please contact us directly by phone or email.
• Social Sharing Buttons: Our website uses social sharing buttons. By using them, you acknowledge that the social media platform may track your activity.

External Links Disclaimer

This website includes links to other websites for your convenience. However, we recommend following these precautions:

• Use Caution: While we strive to include only high-quality, safe, and relevant links, it's important to be cautious before clicking any external link.
• Limited Control: We cannot guarantee or be responsible for the content of any external website.
• Click at Your Own Risk: You acknowledge that clicking on external links is at your own risk, and we are not liable for any damages or consequences arising from visiting them.

Your Rights

You have several rights regarding your data:

• Access and copy your data
• Request correction of inaccurate data
• Request deletion of your data (unless legally required)
• Object to data processing based on legitimate interests

To exercise these rights, contact us at [Your Email]. Providing data is not mandatory, but refusal may limit our ability to process your application.

Changes to the Notices

RMT Labs is committed to transparency and fairness in data processing. This privacy notice is subject to change. We reserve the right to update these notices at any time. Please check our website for updates.

Cookie Notice / Use of Cookies

RMT Labs uses cookies to improve your browsing experience on our website. Cookies are small data files stored on your device.

• Types of Cookies: We use technical cookies that are necessary for the website to function properly. We may also use optional cookies for analytics and personalisation.
• How to Manage Cookies: You can manage or disable cookies through your browser settings. Disabling cookies may limit some website functionalities.

Enhancing Your Experience with Cookies

This website uses cookies to personalise your browsing experience. Cookies are small data files stored on your device that remember your preferences and past visits.

Giving You Control

We respect your privacy. Upon your first visit, you'll see a prompt allowing you to accept or decline cookies. You can also manage cookies through your web browser settings.

What Cookies Do

Cookies help us:

• Remember your settings (e.g., language preference)
• Understand how you use our website to improve it

Disabling Cookies

If you prefer to disable cookies, you can do so in your browser settings. However, this might limit some functionalities of the website.

Understanding our Cookies

Here's a breakdown of the different cookies we use on our website:

By Duration:

• Session Cookies: These temporary cookies help us track your actions during a single browsing session. They expire and disappear once you close your browser.
• Persistent Cookies: Unlike session cookies, these stay on your device even after you close your browser. They remember your preferences and actions across different website visits until they expire or you manually delete them from your cache.

By Purpose:

• Strictly Necessary Cookies: These essential cookies allow you to navigate our website and use its basic features. Without them, some functionalities wouldn't work properly.
• Performance Cookies: These cookies collect anonymous data on how you use our website, such as frequently visited pages. This information helps us improve the website's performance and user experience.
• Functionality Cookies: These cookies enhance your browsing experience by remembering your preferences (like language or username). They personalise features and make navigating the website smoother.

Important Note: Our performance and functionality cookies never collect any personal information that can identify you.

Specific Cookies We Use:

• _ga_5N1S4BE62R, _ga: (persistent, performance type of cookie) This cookie helps us understand how visitors interact with our website. It tracks things like how long people stay on the site, what pages they visit, and how they found us. This information is anonymous and helps us improve the overall user experience by showing what content is most engaging and how users navigate the site.
• cookie_accept: (persistent, functionality type of cookie) This cookie helps us remember your preferences for cookies on our website. This includes whether you've seen the cookie consent bar and whether you've consented to the use of cookies like Google Analytics.